Key Accountabilities / Key Job Responsibilities

• The Safety Assurance Coordinator is responsible for all aspects of Safety Assurance within their designated contract, which includes Health, Safety & Environment, Risk Management, Quality Management, Business Resilience, and Business Ethics.
• Ensure compliance with the company’s management system policies. Advise employees on requirements, identify improvement opportunities, and manage issues to resolution.
• IMS Development and Maintenance: Contribute to the development, review, and update of the IFS Integrated Management System (IMS). Ensure compliance evidence is maintained, including records.
• Maintain the IFS management system legal register, ensuring compliance with country-specific legislation and codes of practice.
• Support the development of Safety and Assurance objectives and action plans. Ensure their understanding and delivery across the contract.
• Capture and report Safety Assurance performance data into the Assure database. Produce monthly reports for management meetings.
• Conduct compliance assurance reviews on the IMS, document evidence of continual improvement, and support ISO certifications.
• Support fire drills and practices.
• Emergency Response and Continuity Planning: Develop, implement, and maintain emergency response and business continuity plans. Ensure mitigation measures and controls are in place.
• Conduct accident and incident investigations, recommend preventive actions, and implement lessons learned within the contract.
• Facilitate the contract safety committee, organize meetings, provide recommendations, and follow up on actions.
• Develop strong relationships with the wider IFS team and liaise with third parties and external agencies to share learning and enhance ideas.
• Ensure the security and integrity of all data, including performance, financial, and customer information, in line with the company’s confidentiality and data protection policies.
• Provide assistance to other contracts as required, within the scope of the individual’s competency and experience.

Essential Qualifications

• NEBOSH Certification.
• Certified Auditor.

Essential Technical & Professional Skills, Knowledge and Experience

• Solid understanding of ISO 9001, 14001, and OHSAS18001 / ISO 45001 and Internal Auditor qualification.
• Self-motivated and able to work to deadlines.
• Ability to motivate and support others.
• Good communication and observation skills.
• Excellent command of the English language.

Essential Experiences

• Experience in a Facilities Management environment with at least 5 years of recent experience.

Additional Dimensions, KPIs or Special Features of the Role

• Exercise personal duty of care for one’s own health, safety, and welfare, and for those affected by work activities, in accordance with the company’s HSE policies and responsibilities.
• Report any accidents, incidents, breaches or potential breaches to appropriate management or through the Speak Up process.